Accounting Manager

Description:

The Catholic Diocese of Richmond Office of Finance is seeking a full time Accounting Manager.

The Accounting Manager supports the general office administration of the Finance Office by providing internal accounting support and oversight at the Pastoral Center as outlined below.  

Essential Functions: 

1. Primary Accountant for Diocese of Richmond Housing Corporation which includes the following tasks:
   1. Recording transactions in the general ledger, including cash receipts, investment activity, bank fees, administrative expenses, expense accruals, and year-end close entries.
   2. Reconciliation of all bank accounts monthly.
   3. Reconciliation of all investment accounts monthly.
   4. Manages cash balances and ensures excess cash is invested in a timely manner.
   5. Ensures compliance with all debt covenants, including paying annual bond fee.
   6. Prepares materials for quarterly board meetings of the Housing Corporation.
   7. Attends board meetings of the Housing Corporation to present materials and answer any questions from the board.
   8. Prepares all financial statements and supporting schedules for annual audit in compliance with accepted accounting principles, including Statement of Financial Position, Statement of Activities, Statement of Cash Flows, Net Asset Reconciliations, and footnotes.
   9. Coordinates with external auditor during audit to ensure all requests are provided and to answer questions as needed.
   10. Prepares annual budget for the Housing Corporation.
2. Primary Accountant for the Catholic Community Foundation which includes the following tasks:
   1. Recording transactions in the general ledger, including investment activity, bank fees, administrative expenses, pledges receivable, discounted cash flows, and year-end close entries.
   2. Reconciliation of all bank accounts monthly.
   3. Reconciliation of all investment accounts monthly, including all funds in the pooled investment fund and the underlying investment asset accounts.
   4. Approves distribution requests from fundholders and coordinates requests with the bank.
   5. Manages cash balances and ensures excess cash is invested in a timely manner.
   6. On a bi-annual basis, calculates the fee for general support to be paid by funds in the pooled investment fund. Coordinates with the bank to initiate recurring payment. 
   7. Reconciliation of donor transactions between the general ledger and donor tracking software on an annual basis.
   8. Responsible for ensuring net assets with donor restrictions (both permanent and temporary) are appropriately classified and recorded in the general ledger.
   9. Responsible for recording charitable gift annuity liabilities in the general ledger based on the supporting actuarial reports and ensuring recurring payments are completed in a timely manner. Upon termination of the charitable gift annuity, oversee the remaining balance payout to the applicable beneficiary. 
   10. Prepares materials for quarterly board meetings of the Foundation.
   11. Attends quarterly board meetings of the Foundation to present materials and answer any questions from the board.
   12. Prepares all financial statements and supporting schedules for annual audit in compliance with generally accepted accounting principles, including Statement of Financial Position, Statement of Activities, Statement of Cash Flows, Net Asset Reconciliations, and footnotes.
   13. Coordinates with external auditor during audit to ensure all requests are provided and to answer questions as needed.
   14. Prepares annual budget for the Foundation.
   15. Calculates annual amounts available for draw from the Foundation based on current spending policy. Provides calculation to the director of the Foundation to communicate to fundholders.
3. Reconciles investment accounts for the lay and priest pension plans monthly.
4. Provides accounting support to the Assistant Director of Finance for the administrative offices of the Diocese to include the following:
   1. Prepares investment account reconciliations for all investment accounts and prepares the related journal entries monthly.
   2. Reconciles all diocesan bank accounts on a monthly basis and researches reconciling items with the Accounts Payable and Accounts Receivable Technicians.
   3. Monitors financial activity of retreat centers and adjusts general ledger as needed to account for monthly activity.
   4. Prepares various monthly journal entries to include priest benefits, monthly allocation of expenses across various offices, release from restrictions, and other corrections or adjustments requested by office directors.
   5. Imports payroll journal entries into the general ledger from payroll system (UKG).
   6. Prepares account balance reconciliations of all balance sheet accounts on a quarterly basis. Researches remaining balances to determine validity.
   7. Reconciles balance sheet and income statement accounts for all diocesan cemeteries monthly. Understands the complexities of cemetery accounting, including prepaid sales resulting in deferred income liabilities and allocation of perpetual care revenue to ensure all cemetery contracts are recorded correctly. 
   8. Calculates the amounts available to transfer to applicable cemetery investment accounts for deferred income and perpetual care quarterly.
   9. Imports monthly financial data from the diocesan general ledger (MIP) to the diocesan budgeting and reporting software (Martus).
   10. Prepares and reviews monthly budget to actual reports and disseminates to office directors. Works in conjunction with internal office directors to resolve questions and issues with their reports.
   11. Produces quarterly financial reports for Diocesan Finance Council.
   12. Prepares roll forward analysis of fund balance for all accounting funds of the Diocese. Researches any variances to ensure amounts reported are accurate. 
   13. Reconciles contribution activity for various campaigns between the gift tracking software maintained by Development and the accounting software. Investigates and resolves any reconciling items. 
   14. For any ongoing campaigns, calculates and records pledges receivable, allowance for doubtful accounts, discounted cash flows, and campaign liabilities. Reviews or calculates the amounts owed to beneficiaries and allocates available funds between case items within the campaign. 
   15. Prepares and analyzes budget vs. actual analysis for the operating fund on a quarterly basis. Researches variances with Office Directors.
   16. Reviews fixed assets for accuracy and prepares depreciation calculation to record depreciation expense annually.
   17. Assists with preparation of financial statements and supporting schedules for the external auditors in accordance with generally accepted accounting principles, including Statement of Financial Position, Statement of Activities, Statement of Cash Flows, and Net Assets Reconciliations.
   18. Coordinates with the external auditors to provide requested documentation and to answer questions in conjunction with the audit.
5. Calculates various parish assessments (including parish sharing assessment, insurance billing, etc.) and prepares communications to parishes notifying them of the updated amounts.
6. Calculates amount of seminarian scholarships that are considered taxable per IRS guidelines. Prepares letter to seminarian to communicate taxable scholarship amount.
7. Reviews seminarian tax returns on an annual basis and calculates amount owed to seminarian for reimbursement of taxes paid related to taxable scholarship.
8. Assists with the preparation of the diocesan budget using the diocesan budgeting software (Martus); duties include
   1. Calculates projected personnel expenses for the upcoming fiscal year.
   2. Creates budget worksheets and instructions for new fiscal year.
   3. Organizes and prepares materials for budget meetings.
   4. Imports final budget into the general ledger.
   5. Provide training to internal diocesan staff?
9. Subject matter expert on diocesan general ledger (MIP) and diocesan budgeting software (Martus).
10. Provides backup support for the Accounts Payable Technician.
11. Performs other duties as assigned by the CFO, Director of Finance and Assistant Director of Finance

Requirements:

Educational / Experience Requirements:

Bachelor’s degree in Accounting required, CPA preferred, at least 3 years of experience, including not for profit and fund accounting.  CPA firm experience preferred. 

Specific Knowledge, Skills and Abilities:

Knowledge of accounting, budgeting methods and financial reporting is required.  Strong working knowledge of Microsoft Office software;  and the ability to maintain confidentiality. Required skills include planning and organization, interpersonal, time management, data analysis and attention to detail.  Must be able to multi-task, meet deadlines, and adapt as needed to changing priorities.  

Physical Requirements/Environmental Conditions:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job.  May require prolonged standing, walking and/or sitting; physical exertion to manually, move, lift, carry, pull or push objects or materials up to 15 pounds; and occasional stooping, bending and reaching.

Working Conditions:  

The Accounting Manager is a full-time position scheduled for 8:30 am – 4:30 pm Monday – Friday.  Occasionally, extra hours may be required. 

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The Catholic Diocese of Richmond is a great place to work. As a diocese, we are a family-oriented and faith-centered group of individuals who welcome the diversity of our people and actively focus on creating a comfortable and productive workplace.  We have a long-standing commitment to justice in the workplace and we are proud of our employment practices that serve over 2,700 lay and religious employees, employers and clergy serving in the Pastoral Center, parishes, schools, and other agencies. 

The diocese provides a generous benefits package to include the following: Time-off benefits of 13 paid holidays per year, 12 vacation days (starting), 3 personal days and earn 1 sick day per month upon hire.  Full-time employees are eligible for Medical, Dental and Vision benefits within the first 30 days of employment.  Numerous other supplemental benefits are available to part-time and full-time employees, including a 403(b) retirement plan, Life Insurance, STD/LTD and supplemental insurance products.